Using Webmail Calendar

The Calendar tab in Exact Hosting Webmail lets you create and view multiple calendars, schedule one-time and recurring events, set reminders, and invite participants. This article walks you through managing calendars and events.

How Calendar fits into Webmail

Calendar lives next to Mail and Contacts in the Webmail sidebar. You can invite people from your address book to events, attach files to events, and choose a default reminder behaviour from Settings > Preferences > Calendar (see Using the Webmail Settings Menu at Exact Hosting).

For an overview of how every Webmail tab connects, see The Complete Exact Hosting Webmail Guide.

Calendar views

Calendar includes four views you can switch between at any time:

• Day
• Week
• Month
• Agenda

You can choose your default view, time slots per hour, working hours, and other layout preferences in Settings > Preferences > Calendar.

Before you begin

• A working Exact Hosting Enhanced Email mailbox. You must be signed in to Webmail.
• Optional: contacts in your address book. Add the people you want to invite to events first. See Using Webmail Contacts at Exact Hosting.

Managing calendars

Add a new calendar

1. Click the Calendar tab.
2. Select the menu icon (three vertical dots).
3. Choose Add calendar.
4. Enter a name and choose a colour for the new calendar.
5. Click Save.

Edit a calendar

1. Click the Calendar tab.
2. Highlight the calendar you want to edit, then from the menu icon choose Edit/share calendar. You can also double-click the calendar.
3. In the properties pop-up, change the name or colour.
4. Click Save.

Delete a calendar

1. Click the Calendar tab.
2. Highlight the calendar you want to delete.
3. From the menu icon (three vertical dots), choose Delete calendar.
4. Click Delete to confirm.

Warning: Deleting a calendar removes all of its events. Move any events you want to keep to another calendar first.

Managing events

Add an event

An event can be anything you want to schedule -- a meeting, an appointment, or a personal reminder.

Tip: You can schedule multiple events in the same time slot.

1. Click Create, or click the date on which you want the event to appear.

2. Complete the fields on the Summary tab:

   • Summary -- the text shown in the calendar slot.
   • Location -- where the event takes place.
   • Calendar -- which calendar to add the event to.
   • Start date and End date -- set the date or date range. If All Day is unchecked, you can also set start and end times.
   • Description -- any extra notes about the event.
   • Reminder -- when to send a reminder notification.
   • Category -- choose Personal, Work, Family, or Holiday.
   • Status -- set Confirmed, Cancelled, or Tentative.
   • Show me as -- set Busy, Free, or Tentative.
   • Priority -- set the event's priority.
   • Privacy -- set Public, Private, or Confidential.
   • URL -- add a link relevant to the event.

3. Optionally, click the Recurrence tab and fill in:

   • Repeat -- Never, Daily, Weekly, Monthly, Annually, or On dates.
   • Every -- how often the event repeats (for example, every two weeks).
   • On -- which day of the week or month it occurs.
   • Until -- an end date for the repeat.
4. Optionally, click the Participants tab to invite people to the event.
5. Optionally, click the Attachments tab to attach a file.
6. Click Save.

Edit an event

1. Click the event you want to edit.
2. Click Edit.
3. Update any field on any tab.
4. Click Save.

Note: Edits to a recurring event apply to every occurrence in the series.

Delete an event

1. Click the event you want to delete.
2. Select Delete.
3. Click Ok in the confirmation pop-up.

Next steps

• Invite people from your address book. Read Using Webmail Contacts at Exact Hosting to add contacts first.
• Adjust default Calendar behaviour. Read Using the Webmail Settings Menu at Exact Hosting to set default view, working hours, and reminder settings.
• Reply to event invitations. Read Using Webmail Mail at Exact Hosting for handling incoming meeting requests.
• Tour the whole app. Read The Complete Exact Hosting Webmail Guide for an overview of every Webmail component.

Questions? Contact Exact Hosting Support.

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